In Excel, sum all values in one column in each row where another column is a specific value

Question

I\'m wondering if there is an easy way to do what I\'m looking for. Basically, I have a balance sheet in Excel 2011 with a bunch of data. One specific piece of information I alw

Answer 1

You could do this using SUMIF. This allows you to SUM a value in a cell IF a value in another cell meets the specified criteria. Here's an example:

 -   A         B
 1   100       YES
 2   100       YES
 3   100       NO

Using the formula: =SUMIF(B1:B3, "YES", A1:A3), you will get the result of 200.

Here's a screenshot of a working example I just did in Excel:

Answer 2

You should be able to use the IF function for that. the syntax is =IF(condition, value_if_true, value_if_false). To add an extra column with only the non-reimbursed amounts, you would use something like:

=IF(B1="No", A1, 0)

and sum that. There's probably a way to include it in a single cell below the column as well, but off the top of my head I can't think of anything simple.

Answer 3

If column A contains the amounts to be reimbursed, and column B contains the "yes/no" indicating whether the reimbursement has been made, then either of the following will work, though the first option is recommended:

=SUMIF(B:B,"No",A:A)

or

=SUMIFS(A:A,B:B,"No")

Here is an example that will display the amounts paid and outstanding for a small set of sample data.

 A         B            C                   D
 Amount    Reimbursed?  Total Paid:         =SUMIF(B:B,"Yes",A:A)
 $100      Yes          Total Outstanding:  =SUMIF(B:B,"No",A:A)
 $200      No           
 $300      No
 $400      Yes
 $500      No