How to insert page footer with page numbers, file path and image?

Question

I\'m trying to format the footer so it has the page # (x out of y) on the top right of the footer, and then the image centered below. I ended up writing an algorithm for the pa

Answer 1

I've worked out something. Its bigger then I thought it would become. I sure it gets you started with what you want to reach.

There was some help involved from experts-exchange.com with their solution on "VBA to insert a modified Page x of y in a Word Footer". I've mentiond it in the code where I use it to convert test into fields.

As mentioned in your other question "How to enable page numbers without affecting footers/headers" I follow the approach to use tables with empty borders. They allow you to place content very exact. That's why the code below will insert a table with three columns:

 ___________________ ________________________ ___________
|_Your footer text__|_Center part if needed__|_Page X/Y__|

Below find the code. The main method InsertFooter you'll want to call from your code. It will do what you desire:

Sub InsertFooter()

Dim footer As HeaderFooter
Dim footerRange As range
Dim documentSection As Section
Dim currentView As View
Dim footerTable As table
Dim pictureShape As Shape

On Error GoTo MyExit

' Disable updating to prevent flickering
Application.ScreenUpdating = False

For Each documentSection In ActiveDocument.Sections
    For Each footer In documentSection.Footers
        If footer.Index = wdHeaderFooterPrimary Then
            Set footerRange = footer.range
            ' add table to footer
            Set footerTable = AddTableToFooter(footerRange)
            ' Make table border transparent
            SetTableTransparentBorder footerTable
            ' Insert page X out of Y into third column in table
            InsertPageNumbersIntoTable footerTable
            ' Insert file path
            InsertFilePathIntoTable footerTable
            ' Add picture to footer
            AddPictureToFooter footerRange, "C:\Pictures\happy.jpg", 3
        End If
    Next footer
Next documentSection

MyExit:
' Enable updating again
Application.ScreenUpdating = True
Application.ScreenRefresh

End Sub

Sub AddPictureToFooter(range As range, filePath As String, pictureHeightInCm As Single)
    Set pictureShape = range.InlineShapes.AddPicture(FileName:=filePath, LinkToFile:=False, SaveWithDocument:=True).ConvertToShape
    pictureShape.WrapFormat.Type = wdWrapFront
    pictureShape.height = CentimetersToPoints(pictureHeightInCm)
    pictureShape.Top = 0
End Sub

Sub InsertPageNumbersIntoTable(tableToChange As table)
    ' Attention no error handling done!

    ' inserts "Page {page} of {pages}" into the third column of a table
    Dim cellRange As range
    Set cellRange = tableToChange.Cell(1, 3).range
    cellRange.InsertAfter "Page { PAGE } of { NUMPAGES }"
    TextToFields cellRange
End Sub


' Credits go to
' https://www.experts-exchange.com/questions/23467589/VBA-to-insert-a-modified-Page-x-of-y-in-a-Word-Footer.html#discussion
Sub TextToFields(rng1 As range)
    Dim c As range
    Dim fld As Field
    Dim f As Integer
    Dim rng2 As range
    Dim lFldStarts() As Long

    Set rng2 = rng1.Duplicate
    rng1.Document.ActiveWindow.View.ShowFieldCodes = True

    For Each c In rng1.Characters
        DoEvents
        Select Case c.Text
            Case "{"
                ReDim Preserve lFldStarts(f)
                lFldStarts(f) = c.Start
                f = f + 1
            Case "}"
                f = f - 1
                If f = 0 Then
                    rng2.Start = lFldStarts(f)
                    rng2.End = c.End
                    rng2.Characters.Last.Delete '{
                    rng2.Characters.First.Delete '}
                    Set fld = rng2.Fields.Add(rng2, , , False)
                    Set rng2 = fld.Code
                    TextToFields fld.Code
                End If
            Case Else
        End Select
    Next c
    rng2.Expand wdStory
    rng2.Fields.Update
    rng1.Document.ActiveWindow.View.ShowFieldCodes = False
End Sub

Sub InsertFilePathIntoTable(tableToChange As table)
    ' Attention no error handling done!

    ' inserts "Page {page} of {pages}" into the third column of a table
    Dim cellRange As range
    Set cellRange = tableToChange.Cell(1, 1).range
    cellRange.InsertAfter "{ FILENAME \p }"
    TextToFields cellRange
End Sub

Sub SetTableTransparentBorder(tableToChange As table)
    tableToChange.Borders(wdBorderTop).LineStyle = wdLineStyleNone
    tableToChange.Borders(wdBorderLeft).LineStyle = wdLineStyleNone
    tableToChange.Borders(wdBorderBottom).LineStyle = wdLineStyleNone
    tableToChange.Borders(wdBorderRight).LineStyle = wdLineStyleNone
    tableToChange.Borders(wdBorderVertical).LineStyle = wdLineStyleNone
    tableToChange.Borders(wdBorderDiagonalDown).LineStyle = wdLineStyleNone
    tableToChange.Borders(wdBorderDiagonalUp).LineStyle = wdLineStyleNone
End Sub

Function AddTableToFooter(footerRange As range) As table
    Dim footerTable As table
    Set footerTable = ActiveDocument.Tables.Add(range:=footerRange, NumRows:=1, NumColumns:=3, DefaultTableBehavior:=wdWord9TableBehavior, AutoFitBehavior:=wdAutoFitFixed)
    ' Algin third column to right
    footerTable.Cell(1, 3).range.ParagraphFormat.Alignment = wdAlignParagraphRight
    Set AddTableToFooter = footerTable
End Function