MS Access Application - Convert data storage from Access to SQL Server

Question

Bear in mind here, I am not an Access guru. I am proficient with SQL Server and .Net framework. Here is my situation:

A very large MS Access 2007 application was bui

Answer 1

Important Point: If you link the tables in Access to SQL Server, then EVERY table must have a Primary Key defined (Contractor? Access? Experience says that probably some tables don't have PKs). If a PK is not defined, then the Access forms will not be able to update and insert rows, rendering the tables effectively read-only.

Answer 2

Others have suggested upsizing the Jet back end to SQL Server and linking via ODBC. In an ideal world, the app will work beautifully without needing to change anything.

In the real world, you'll find that some of your front-end objects that were engineered to be efficient and fast with a Jet back end don't actually work very well with a server database. Sometimes Jet guesses wrong and sends something really inefficient to the server. This is particular the case with mass updates of records -- in order not to hog server resources (a good thing), Jet will send a single UPDATE statement for each record (which is a bad thing for your app, since it's much, much slower than a single UPDATE statement).

What you have to do is evaluate everything in your app after you've upsized it and where there are performance problems, move some of the logic to the server. This means you may create a few server-side views, or you may use passthrough queries (to hand off the whole SQL statement to SQL Server and not letting Jet worry about it), or you may need to create stored procedures on the server (especially for update operations).

But in general, it's actually quite safe to assume that most of it will work fine without change. It likely won't be as fast as the old Access/Jet app, but that's where you can use SQL Profiler to figure out what the holdup is and re-architect things to be more efficient with the SQL Server back end.

If the Access app was already efficiently designed (e.g., forms are never bound to full tables, but instead to recordsources with restrictive WHERE clauses returning only 1 or a few records), then it will likely work pretty well. On the other hand, if it uses a lot of the bad practices seen in the Access sample databases and templates, you could run into huge problems.

It's my opinion that every Access/Jet app should be designed from the beginning with the idea that someday it will be upsized to use a server back end. This means that the Access/Jet app will actually be quite efficient and speedy, but also that when you do upsize, it will cause a minimum of pain.

Answer 3

Linked Access tables work fine but I've only used them with ODBC and other databases (Firebird, MySQL, Sqlite3). Information on primary or foreign keys wasn't passing through. There were also problems with datatype interpretation: a date in MySQL is not the same thing as in Access VBA. I guess these problems aren't nearly as bad when using SQL Server.

Answer 4

Do not use the upsizing wizard from Access:

• First, it won't work with SQL Server 2008.

• Second, there is a much better tool for the job:
  SSMA, the SQL Server Migration Assistant for Access which is provided for free by Microsoft.

It will do a lot for you:

• move your data from Access to SQL Server
• automatically link the tables back into Access
• give you lots of information about potential issues due to differences in the two databases
• keeps track of the changes so you can keep the two synchronised over time until your migration is complete.

I wrote a blog entry about it recently.

Answer 5

Take a look at this Access to SQL Server migration tool. It might be one of the few, if not the ONLY, true peer-to-peer or server-to-server migration tools running as a pure Web Application. It uses mostly ASP 3.0, XML, the File System Object, the Data Dictionary Object, ADO, ADO Extensions (ADOX), the Dictionary Scripting Objects and a few other neat Microsoft techniques and technologies. If you have the Source Access Table on one server and the destination SQL Server on another server or even the same server and you want to run this as a Web Internet solution this is the product for you. This example discusses the VPASP Shopping Cart, but it will work for ANY version of Access and for ANY version of SQL Server from SQL 2000 to SQL 2008.

I am finishing up development for a generic Database Upgrade Conversion process involving the automated conversion of Access Table, View and Index Structures in a VPASP Shopping or any other Access System to their SQL Server 2005/2008 equivalents. It runs right from your server without the need for any outside assistance from external staff or consultants.

After creating a clone of your Access tables, indexes and views in SQL Server this data migration routine will selectively migrate all the data from your Access tables into your new SQL Server 2005/2008 tables without having to give out either your actual Access Database or the Table Contents or your passwords to anyone.

Here is the Reverse Engineering part of the process running against a system with almost 200 tables and almost 300 indexes and Views which is being done as a system acceptance test. Still a work in progress, but the core pieces are in place.

http://www.21stcenturyecommerce.com/SQLDDL/ViewDBTables.asp

I do the automated reverse engineering of the Access Table DDLs (Data Definition Language) and convert them into SQL equivalent DDL Statements, because table structures and even extra tables might be slightly different for every VPASP customer and for every version of VP-ASP out there.

I am finishing the actual data conversion routine which would migrate the data from Access to SQL Server after these new SQL Tables have been created including any views or indexes. It is written entirely in ASP, with VB Scripting, the File System Object (FSO), the Dictionary Object, XML, DHTML, JavaScript right now and runs pretty quickly as you will see against a SQL Server 2008 Database just for the sake of an example.

It takes perhaps 15-20 seconds to reverse engineer almost 500 different database objects. There might be a total of over 2,000 columns involved in this example for the 170 tables and 270 indexes involved.

I have even come up with a way for you to run both VPASP systems in parallel using 2 different database connection files on the same server just to be sure that orders entered on the Access System and the SQL Server system produce the same results before actual cutover to production.

John (a/k/a The SQL Dude) sales@designersyles.biz (This is a VP-ASP Demo Site)

Answer 6

This is your lowest-cost option. You're going to want to set up an ODBC connection for your Access clients pointing to your SQL Server. You can then use the (I think) "Import" option to "link" a table to the SQL Server via the ODBC source. Migrate your data from the Access tables to SQL Server, and you have your data on SQL Server in a form you can manage and back up. Important, queries can then be written on SQL Server as views and presented to the Access db as linked tables as well.