Sharepoint Wikis

Question

Ok, I\'ve seen a few posts that mention a few other posts about not using SP wikis because they suck.

Since we are looking at doing our wiki in SP, I n

Answer 1

Maybe try http://wordtosharepoint.codeplex.com/ for migrating your Word content to SharePoint? It takes care of linking images and most other things.

Answer 2

For a group of 6 people that will be making "every now and then" edits, the built-in wiki will be fine.

Answer 3

Because the default implementation is not a wiki, it is an HTML editor.

If you've used a wiki before you'll know the difference. Just look at "Your answer" at the bottom of this page to see the difference. You use markup in a wiki, which is relatively easy to read and edit. Formatted HTML completely obscures what is written.

Answer 4

My two cents worth as a wiki content creator and super-user, rather than an administrator or developer:

I am currently editing a document in Sharepoint Wiki as I type this, and it is by far the worst editor I have ever come across. To be precise, I'm using Sharepoint Foundation 2010 (previously known as WSS), editing pages using IE 9.

To sum up the problems I've faced: When creating wiki content you want to concentrate on the content and the wiki engine should be so easy to use as to be almost invisible. With Sharepoint that is not the case. I really struggle with the pseudo-WYSIWYG editor, having to fix frequent formatting problems.

I estimate that I'm about 15% less productive writing wiki content with Sharepoint than I am with ScrewTurn or Wikimedia because I have to deal with the formatting issues. If I spend a day writing wiki pages I would lose about an hour trying to fix formatting issues.

For background: I've created four internal wikis at our company - the first in Wikimedia, the wiki engine behind Wikipedia, the next two in ScrewTurn, and a final one in Sharepoint. In each wiki I've written about 50-100 pages.

In both ScrewTurn and Wikimedia the editor looks fairly primitive - a plain text editor that uses simple wiki mark-up codes for formatting. Each has a row of buttons that can apply mark-up codes for simple things like bold and italic formatting, and to create links, so beginners do not need to learn the mark-up codes by heart. While the editors look plain they turn out to be really simple to use, especially for fixing formatting problems.

Sharepoint Wiki, on the other hand, looks slick but is terrible for editing. Instead of using a plain text editor with wiki mark-up it has a WYSIWYG editor that looks much more sophisticated than other wiki editors. However it has personality, an evil one. It frequently adds blank lines or changes the colour of text. When I select text to format then go to the Markup Styles dropdown to format it, sometimes the act of selecting an item from the dropdown list deselects the selected text so the formatting applies to text at a random location. Inserting text copied from Word sometimes causes the editor to double or triple up on blank lines between paragraphs at other places on the page. There appears to be no easy way of creating a table, apart from writing HTML.

The biggest problem about the editor, however, is that you can't easily see what is going on behind the scenes so it's difficult to fix it. Yes, it's possible to edit the page's HTML but that really defeats the purpose of a wiki.

The overall impression I get as a user, is that this is alpha-level code that has been knocked up by a summer intern. I know Foundation is the free version so perhaps I get what we've paid for but I cannot believe a professional software company put out this product.

Answer 5

We run into this topic all the time, and the first question I have taken to asking people is "Why do you need a wiki"? Almost always the answers are things "ease of editing", "multiple contributors", and "Word is to heavyweight". Very rarely have we seen anyone ask for what I consider to be uniquely wiki-like features (special "magic" markup, fine grained version history showing changes, etc). Also, they usually want some kind of categorization of things, not just completely free-form pages.

In the SharePoint world these things should scream "list" at you if you've been working with the tool for a while. There is basically no particular reason to use a wiki for these knowledge base-style applications, especially since "ease of editing" usually directly conflicts with the idea of learning a special markup language for most user. Through a couple of rich-text columns in there, and you're all set. If you really don't like the built-in rich-text editor (yes the image uploading process is clunky and it doesn't work in Firefox), have someone in your organization go drop the 8 Benjamins and go get the RadEditor for SharePoint. It should pretty much handle those concerns.

Generally once we've gotten over the "but it needs to be a wiki" dogma, we've had pretty good customer reception to just using lists. In some cases, where a little more of a page templating facility was required we turned to using the WCM features of MOSS, which requires a little more up-front thought about templates, but also has a better out of the box experience for things like content snippets and image handling.

Answer 6

Don't forget the Community Kit for Sharepoint - Enhanced Wiki Edition. This adds some features to the out of the box version.